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GENERAL INFORMATION

Planning to Use Your Current Passport?

Airlines and immigration authorities require at least 6 months’ validity.

The Philippine Consulate General in Frankfurt recommends that:

  1. You apply for a new passport about 9 months before your passport’s expiration date.
  2. You should not buy your new passport is in your possession.

Passport Application

Personal appearance is required for ALL and all types of passport applications (new or renewal).

Please bring all the requirements for passport application. Applications with incomplete documents will not be accepted.

It is required that applicants make an appointment at the Consulate. Appointment is per person.

Passport applications are entertained at the Philippine Consulate during its business hours on its day of operation.  Please be sure to check Philippine or German holidays in our webpage or Facebook page weeks before when scheduling your visit to the Consulate.

Filipinos residing in Germany can apply to the Philippine Consulate General in Frankfurt, or during our consular mobile outreach missions.

In case of lost passport, please report the loss immediately to the Philippine Consulate General in Frankfurt. Please send us an email to This email address is being protected from spambots. You need JavaScript enabled to view it..

Your new passport nay be available in four (4) to six (6) weeks from the date the passport fee has been paid. The Consulate is not liable if a new passport’s availability is delayed due to unforeseen circumstances.

Applicants are required to provide a pre-paid envelope with Euro4.05 stamps from Deutsche Post (Einschreiben) or from a private courier service (e.g. UPS Standard, DHL Expresseasy).

Passports left unclaimed after six (6) months will be cancelled per DFA Department Order No. 37-03.

NOTE: There have been cases of passports getting lost in the regular postal system. The Consulate assumes no liability for any loss of documents once they have been handed over to the German Post Office/courier service.

Your passport has been paid in four (4) to six (6) weeks from the date. The Consulate is not responsible for a new passport.

REQUIREMENTS FOR RENEWAL OF SOON-TO-EXPIRE PASSPORTS (ADULT APPLICANTS)

Simple Renewal of Passports / No Change in Name

  • Personal Appearance
  • Duly accomplished passport application form
  • Current e-Passport and photocopy of passport data page
  • Present German residency permit (residence permit) or Schengen visa and photocopy of visa, if asked
  • Passport fee €66,00 payable only in cash
  • Passport release can either be in person or by mail / courier. For those who wish to receive their new passport by mail, you may choose to submit either of the following: (a) self-addressed return envelope with stamps for registered mail within Germany or € 6.20 within the EU, or, b) a prepaid DHL packet (DHL Express Delivery Prepaid Domestic – within Germany, for outside Germany, please consult with the courier of your choice on how to arrange for package pick-up). Please note that once your passport has been dispatched, the consulate has no control over postal operations and delivery services. Minimize instances of lost package. You are encouraged to use the courier service companies in a secure way.

Renewal with Change of Surname (Due to Marriage)

  • Follow requirements for simple renewal of passports
  • Present the following additional requirements:
    • Original Marriage Certificate issued by the Philippine Statistics Authority (PSA, formerly NSO), if the marriage was done in the Philippines.
    • If done abroad, original Report of Marriage (ROM) issued by the Philippine Consulate General in Frankfurt, Philippine Embassy in Berlin or the Philippine Honorary Consulates in Germany; or PSA issued ROME if the Report of Marriage was filed in other Philippine Foreign Service Posts.
  • For those who were married in Germany and wish to file their ROM with the Philippine Consulate, please see the Civil Registry section of this website.

Additional Requirements for Passport Renewal with Change of Surname due to Divorce, Widowhood, or Adoption:

For Women Who Were Divorced from Their Foreign Husbands

  • Please see requirements at the Special Cases section of the DFA’s website.

For Women Whose Marriage Was Annulled by Court

  • Annotated marriage certificate issued by the Philippines Statistics Authority (PSA)
  • Birth Certificate printed on the Philippines Statistics Authority (PSA)

For Widows

  • Death certificate of deceased spouse. If the husband died in Germany, an original Report of Death (ROD) and if the husband died in a country other than Germany, a PSA issued ROD must be presented.
  • If the husband died in the Philippines, the death certificate must be issued by the Philippines Statistics Authority (PSA).
  • Birth Certificate printed on the Philippines Statistics Authority (PSA)

REQUIREMENTS FOR RENEWAL OF EXPIRED PASSPORTS

If your expired passport is an ePassport, then you may follow the procedure for Simple Renewal of Passports.

If your passport is either Brown/Green (Non-Machine Readable Ready) then you have to follow the procedures for Applying for a Passport for the First Time/New Application.

REQUIREMENTS FOR RENEWAL OF LOST PASSPORTS OR DAMAGED/MUTILATED PASSPORTS

All lost and/or damaged/mutilated passports (regardless whether an ePassport, green, brown or machine-readable passport) are treated as new applications in terms of documentary requirements. As such, applicants must comply with all the documents required for a new passport application. In addition, the following documents must also be included:

In case of a Lost and still VALID ePassport:

  • Police report with English translation done by a certified licensed translation office. Please note the Consulate cannot translate the police report for you.
  • Affidavit of Loss in English
  • If possible, please provide the Passport Number / Date and Place of Issue of the lost passport and/or a photocopy of the bio-page of the lost passport.

In case of a Lost but EXPIRED Passport:

  • Affidavit of Loss in English

In case a passport has been mutilated and/or damaged:

  • Affidavit of Explanation
  • Applicant must surrender mutilated/damaged passport. Lost passport fee €192.50 in cash (€165.00 for the lost/valid passport + €27.50 for the Affidavit of Loss).
  • Fee for renewal of a mutilated/damaged passport is €66.00 + €27.50 for the Affidavit of Explanation, payable only in cash.

NOTE: AN ADDITIONAL 15-DAY CLEARING PERIOD IS REQUIRED FOR ALL APPLICATIONS FOR RENEWAL OF LOST PASSPORT

REQUIREMENTS FOR PASSPORT APPLICATION (MINORS)

Passport for infants born in Germany

The Filipino parent (s) of an infant born in Germany should file for a Report of Birth (registering the birth of a Filipino child born outside of the Philippines) before applying for a Philippine passport. Please see the Civil Registry section of this website.

All minor passport applicants (new or renewal), must submit the following documents:

  • PASSPORT-APPLICATION-MINOR
  • Personal Appearance of minor applicant and either parent or authorized adult companion
  • Philippine Consulate General in Frankfurt, Philippine Embassy in Berlin or the Philippine Honorary Consulates in Germany
  • PSA Birth Certificate or Report of Birth printed on Security Paper issued by the Philippine Statistics Authority and one (1) photocopy
  • Passport or Valid Government issued by either parent (please see the List of Acceptable IDs for New Passport Application) and a photocopy
  • School ID of the applicant (if available) and photocopy
  • Processing fee of €66.00 in cash
  • Passport release can either be in person or by mail / courier. For those who wish to receive their new passport by mail, you may choose to submit either of the following: (a) self-addressed return envelope with stamps for registered mail within Germany or € 6.20 within the EU, or, b) a prepaid DHL packet (DHL Express Delivery Prepaid Domestic – within Germany, for outside Germany, please consult with the courier of your choice on how to arrange for package pick-up). Please note that once your passport has been dispatched, the consulate has no control over postal operations and delivery services. Minimize instances of lost package. You are encouraged to use the courier service companies in a secure way.

SUPPORTING DOCUMENTS

In addition to the core requirements, the following SUPPORTING DOCUMENTS will be required in the following cases:

In the case of applicant is not accompanied by the parent / s during the application process

  • Applicant must submit a Special Power of Attorney (SPA) issued by the parent / s designating the minor’s companion to assist in the application process. If not carried out by the parents at the Consulate, the parents’ SPA must be NOTARY and authenticated by the district court.
  • Passport or Valid Government issued ID of authorized adult companion and photocopy

In case applicant is an illegitimate child in custody of the Mother

  • Personal Appearance of minor applicant and mother or authorized adult companion
  • PSA Birth Certificate
  • Passport or Valid Government issued ID of mother or authorized Adult Companion (click here for the List of Acceptable IDs for Passport Application)
  • In the application process, applicants must submit a special power of attorney. If not performed by the mother at the consulate, the parents’ SPA must be NOTARY and authenticated by the district court.

Illegitimate child and mother is deceased

  • Personal Appearance of minor and adult guardian
  • PSA Birth Certificate
  • Valid Passport or valid government ID of adult guardian and photocopy
  • Affidavit of Guardianship

If the minor applicant is undergoing or has undergone the process of domestic adoption

  • Personal Appearance of minor applicant and adoptive parent / s
  • PSA Birth Certificate
  • Valid passport or valid government issued ID * of adoptive parent / s (click here for the List of Acceptable IDs for Passport Application) and photocopy
  • Court Decree of adoption
  • Applicants must submit a Special Power of Attorney by the adoptive parent to design the minor’s companion to assist in the application process. If not executed by the parents at the Consulate, the adoptive parents’ SPA must be brought to a NOTARY and authenticated by the district court.

 

REQUIREMENTS FOR APPLYING FOR E-PASSPORTS FOR THE FIRST TIME

NEW APPLICATION (ADULTS)

  • Personal Appearance
  • Duly accomplished passport application form
  • Original copy of Philippine Statistics Authority (PSA) Authenticated Birth Certificate on Security Paper
  • Processing fee of €66.00 in cash
  • Passport release can either be in person or by mail / courier. For those who wish to receive their new passport by mail, you may choose to submit either of the following: (a) self-addressed return envelope with stamps for registered mail within Germany or € 6.20 within the EU, or, b) a prepaid DHL packet (DHL Express Delivery Prepaid Domestic – within Germany, for outside Germany, please consult with the courier of your choice on how to arrange for package pick-up). Please note that once your passport has been dispatched, the consulate has no control over postal operations and delivery services. Minimize instances of lost package. You are encouraged to use the courier service companies in a secure way.

Married Females (who are using their spouse’s last name) must submit original copies of the PSA Authenticated Marriage Contract on Security Paper or Report of Marriage

  • Any of the following Valid IDs with one (1) Photocopy:
    • Social Security System (SSS) / Government Service Insurance System (GSIS) / Unified Multi-Purpose Identification (UMID) Card
    • Land Transportation Office (LTO) Driver’s License
    • Professional Regulatory Commission (PRC) ID
    • Overseas Workers Welfare Administration (OWWA) / Integrated Department of Labor and Employment (iDOLE) card
    • Commission on Elections (COMELEC) Voter’s ID or Voter’s Registration Record from the COMELEC Head or Regional Office
    • Philippine National Police (PNP) Firearms License
    • Senior Citizen ID
    • Persons with Disabilities (PWD) ID
    • School ID (for students)

Important Reminder: The Department may require additional supporting documents as may be necessary.

Supporting Documents

In addition to the core requirements, the following supporting documents will be required in the following cases:

Case of Late Registered Birth Certificate:

  • If Birth Certificate was registered (10) years ago, application will be treated as a regular application, and no additional supporting documents will be required
  • If Birth Certificate was registered (10) years ago, applicants must submit IDs that pre-date the late registration
  • If there is no ID’s that date the late registered birth certificate, applicant must produce current IDs and National Bureau of Investigation (NBI) clearance

Case of Applicant Has NO Birth Certificate or Report of Birth:

  • If applicant is born AFTER 1950 – first registration with local civil registrar or consular office. Applicant intends to submit the original copy of the PSA Authenticated late registered Birth Certificate with the supporting documents and IDs that pre-date the late registration
  • Applicants are born ON OR BEFORE 1950 – Applicants must submit original copies of the PSA Authenticated Certificate of No Birth Record and Affidavit of Two Disinterested Persons attesting to the identity of the applicant.

If an Applicant’s marriage has been resolved and wants to revert to her maiden surname:

  • Applicant must submit original copy of the annotated PSA Marriage Certificate (MC) or Report of Marriage (ROM) OR
  • Alternatively, it is necessary to submit a true copy of the court order.

If there is any data in Birth Certificate or Report of Birth

  • Applicant must submit proof of supplemental report or correction from Local Civil Registrar (LCR)

If applicant has discrepancy in data in Birth Certificate / Report of Birth and other documents

If the discrepant data is in the BC, the applicant must submit the annotated birth certificate authenticated by PSA. If the discrepant data is in the other documents, the BC will be followed.

  • Discrepancy in first name – Applicant must submit a copy of the petition and supporting documents for correction of first name filed with LCR or consulate
  • Discrepancy in other data – Applicant must submit annotated birth certificate authenticated by PSA

If applicant is a Dual Citizen

  • Original PSA Authenticated Birth Certificate issued by the Philippine Foreign Service Post (FSP) or the Bureau of Immigration (BI) and a photocopy
  • Government issued IDs (Philippine or from country of second citizenship)

If applicant is a Naturalized Filipino Citizen

  • Identification Certificate of Naturalization from BI

If applicant obtained Filipino citizenship by Election

  • Affidavit of Election of Philippine Citizenship
  • Identification Certificate of Election from BI

If applicant has been granted citizenship by Act of Legislation

  • Certified true copy of the law granting citizenship
  • Foreign Birth Certificate authenticated by Philippine FSP

 

APPLYING FOR A TRAVEL DOCUMENT

It is not fully compliant with the requirements for the issuance of a regular passport at the time of the Filipino’s emergency.

Search emergencies include life and death situations, serious illness, bereavement of immediate family, and other threats to a person’s safety and livelihood. A travel document is only valid for 30 days upon issuance.

Filipinos who are in Germany for tourism or short-term study and have lost their passport.

A Filipino who lost his passport in Germany and resides in a third country may be issued a Travel Document for direct, one-way travel to the Philippines. This document cannot be translated to another country.

Requirements:

  • Duly-accepted travel document application form
  • Four (4) photos with white background (standard European passport-size photos)
  • Copy of applicant’s airline reservation / booking (please ensure your flight does not have a layover in any Schengen / EU member country)
  • Present Philippine passport, or the photocopy of the Philippine passport
  • In case of a lost passport: Submit Affidavit of Loss, Police Report, and photocopy of birth certificate and / or marriage contract (in the case of married women)

 

FREQUENTLY ASKED QUESTIONS (FAQ)

CAN I APPLY FOR A PHILIPPINE PASSPORT AT OTHER CITIES IN GERMANY?

You can apply for a passport at the Philippine Embassy in Berlin or the Philippine Consulate General in Frankfurt. Another option would be to avail of the mobile outreach services. You can renew your passports in these places on these special days.

CAN I APPLY FOR A PASSPORT IN BRUSSELS OR THE HAGUE?

Yes, if you live in Germany near the border to Belgium or to The Netherlands. Please just contact the Philippine Embassies at Brussels or The Hague. If you live near Switzerland or Austria, you can apply for a passport at the Philippines Embassies in Berne or Vienna.

I LIVE IN DENMARK, OR IN POLAND. CAN I APPLY FOR A PASSPORT IN GERMANY?

Yes, you can apply for a passport with the Philippine Embassy in Berlin or the Philippine Consulate General in Frankfurt.

What are the requirements to renew my passport?

  • Personal appearance in the Embassy / Consulate
  • duly-accomplished passport application form
  • your Philippine passport, and photocopy of its title page with photo
  • €66.00 in cash
  • two (2) ID pictures (about 2.5cm x 2.5cm or similar size)
  • filled up Certificate of Registration Identity
  • self-addressed prepaid return envelope (if passport is to be claimed by mail)

HOW DO I KNOW IF THE EMBASSY / CONSULATE IS OPEN DURING HOLIDAY SEASONS LIKE EASTER?

The Embassy / Consulate observe certain German and Philippine Holidays. Please refer to their websites for the list of holidays observed.

HOW LONG DOES IT TAKE, AND HOW MUCH DOES IT COST?

This will depend on the volume of applicants on the day and time you come. On the average, it takes about 20 minutes to apply for a passport, and costs € 66.-.

WHY DO I NEED TO GO TO BERLIN / FRANKFURT? CAN I NOT JUST MAIL IT AS BEFORE?

No, personal appearance is now required to capture the biometrics of each applicant’s research as, the face (photographs), the thumbprints and the signature.

WHEN DO I GET MY NEW PASSPORT?

After biometric data capture in Berlin / Frankfurt, it takes about 4 to 6 weeks for the new passport to reach Berlin / Frankfurt. The passports are all centrally printed in Manila. However, it is best to regularly check the Philippine Embassy / Consulate General website for announcements on possible delays.

WHAT HAPPENS TO MY OLD PASSPORT?

It will take about 4 to 6 weeks. When your new passport arrives in Berlin / Frankfurt, you bring your own passport to us with a self-addressed stamped envelope. We will then cancel your old passport, and return it to you with your new passport.

WHEN IS THE BEST TIME TO RENEW MY PASSPORT?

It’s about 9 months before it expires.

IS THERE A FINE IF THE PASSPORT TO BE RENEWED IS ALREADY EXPIRED?

No, there is no additional fine for renewing expired passports.

MY FILIPINO WIFE AND I JUST GOT MARRIED. WE WANT HER PASSPORT TO BE AMENDED THAT THAT SHE WANTS CARRY MY FAMILY NAME. WHAT DOES SHE NEED TO DO?

Your wife must first report her marriage. Click this link for the form and information on Report of Marriage (ROM). After the Report of Marriage is filed with the Embassy / Consulate. The ROM can also be filed at any of the Philippine Honorary Consulates in Germany, whichever has jurisdiction over the place where you got married. But you can apply for a passport only in Berlin or Frankfurt.

MY DAUGHTER / SON IS HALF FILIPINO AND HALF GERMAN. IS SHE ENTITLED TO A PHILIPPINE PASSPORT?

Yes, if at the time of her birth your wife is still a Filipino citizen. Your daughter’s (or son’s) birth needs to be reported to Manila. Click this link for the form and information on Report of Birth (ROB). However, if you have a child, Philippine passport.

CAN WE REPORT OUR DAUGHTER’S BIRTH AND APPLY FOR A PASSPORT AT THE SAME TIME?

Yes, it is more efficient that way, to combine the ROB and passport application, or combine the report of marriage with passport renewal. One comes only once to the Embassy in Berlin or the Consulate General in Frankfurt to accomplish two things.

I LIVE NEAR MUNICH, CAN I REPORT MY CHILD’S BIRTH THERE?

Yes, you can report your child’s birth at the Honorary Consulates in Munich, Stuttgart, Essen or Dresden, whichever Consulate has the place of birth under its consular jurisdiction. But after reporting the birth, you can apply for a Philippine passport for your child in Berlin or Frankfurt only.

I STILL HAVE OTHER QUESTIONS, WHOM DO I CONTACT?

You may direct your query by email to This email address is being protected from spambots. You need JavaScript enabled to view it..